No idea how to start planning an annual dinner the first time? How to plan a suitable process? The following will briefly introduce the main process of preparing for an annual dinner.
1. Establish a Dedicated Team:
An annual dinner is an important event for a company, it requires a dedicated team to follow up on everything, including pre-planning, coordination, personnel arrangement, execution, management, and all other matters.
2. Determine the Budget:
Second, You need to discuss the details of the annual dinner with the team. Determining the budget is the first step in the preparation process before gradually planning other details of the annual dinner. For instance, the selection of venues, food, and the budget for prize gifts. If you want to find some suggestions on selecting gifts, you can refer to the article “What are the Five Most Popular Annual Dinner Prize Gifts?”.
3. Determine the Date, Time, and Location:
Annual dinners are mostly held on weekday evenings. It allows colleagues to reserve more time and avoid conflicts with other activities. In terms of venue selection, you need to find a suitable venue based on the expected number of attendees. As the company may invite guests or partners, some companies will allow employees to bring their family members to attend. If you want to further understand how to find a suitable venue, you can refer to the article “Five Key Elements for Deciding the Annual Dinner Venue”.
4. Send Invitations:
After confirming the date and time of the annual dinner, you can inform colleagues and guests of the details. For instance, the time, location, theme, and dress code. The invitees can reserve time to attend in advance. If you want to choose more interesting annual dinner themes, you can refer to the article “Five Popular Annual Dinner Themes!” to make colleagues interested and willing to attend.
5. Arrange Performances and Lucky Draws:
In the annual dinner, entertainment programs are a part which cannot be missed. For instance, singing or dancing performances. The company can ask for colleagues’ willingness if they are interested in participating through email. It can avoid the situation of forced performances. Another option is to invite popular singers to perform, which can reduce the pressure caused by performance, and everyone can enjoy the atmosphere of the dinner. In addition, lucky draws are the most focus of attention for everyone. If you want to learn more about selecting lucky draw gifts, you can refer to the article “Three Methods to Satisfy Employees Who Draw Unsuitable Lucky Draw Gifts”.
6. Set the Rundown for the Day:
The rundown is an essential part of the annual dinner. Without a rundown, the arrangement of the day will become chaotic, colleagues also will not know their roles. Setting the rundown for the annual dinner can clearly understand how the time allocation is on the day. For instance, the starting time, how long the boss’s speech time, the game, and the performance. Colleagues can understand the rundown and their positions, and control time more properly.
The above are the things to note when preparing for the annual dinner process, to make it easier for everyone to understand the details and key points. If you have any questions about finding a venue or other aspects of your annual dinner, ANNUAL DINNER.HK is always ready to provide professional advice and services.